Vendor Consignment Process in SAP

Vendor consignment process in SAP is used when a vendor provides your company materials on loan. The materials are kept in the warehouse of your company until you withdraw the said materials for processing. Then, the liability is created for the vendor and a payment is done to the vendor on agreed intervals, e.g. weekly or monthly.

For the vendor consignment process in SAP to work, you first need to agree on pricing with the vendor. The prices are a kept in consignment info records in the SAP system. The prices can be automatically copied to purchase orders from info records.

After maintaining consignment info records, a consignment purchase order is created in SAP and handed over to the vendor. The vendor provides your company with materials according to the purchase order (PO). The warehouse of your company performs goods receipt  of the materials against the purchase order and the materials are stored as consignment stock in the SAP system.

Later, when materials are required for processing, you withdraw the material from the warehouse and a liability is created for the vendor which is settled through a special payment process (i.e., MRKO transaction).

A visual illustration of the steps of the vendor consignment process in SAP is presented on the picture below.

Steps of Vendor Consignment Process in SAP

The step-by-step process of working with vendor consignments goes as explained below.

Consignment Info Record

You first create a Consignment Info Record through transaction ME11. The screenshot below is for the transaction ME12 that can be used to change an existing Info Record in SAP. We use ME12 because we have already created an Info Record as a preparation for this tutorial.

You need to select Consignment and enter Vendor, Material, Pur.Org, Plant as shown on the picture below then hit Enter button.

Provide the price in highlighted box in Purchasing Organization view and then save the info record.

Consignment Purchase Order

Now, start transaction ME21n in the dialog box to create a consignment purchase order (PO).

In the new purchase order, enter Vendor, Item Category: K, Material, Quantity, Plant, Storage location as highlighted on the screenshot below and hit Enter button on your keyboard.

Next, enter Purchasing Organization, Purchasing Group, Company Code under Org. Data tab as show below.

Then, click on Check button, to check for errors in the document.

Finally, click the Save button to save the document and the SAP system will display a message that a PO was created.

Goods Receipt

Now, to do Goods Receipt against the Purchase Order you need to use the transaction MIGO.

In below screen, choose Goods Receipt against Purchase Order and enter the number of the purchase order created earlier. Then, hit Enter button.

Data is pulled in MIGO by the SAP system from the Purchase Order. Next, you should click on OK check boxes for all the items.

Then, click on Check button to check for possible errors.

Finally, click on Post button to save the document. The system will display a message that a material document was posted.

Goods Issue

Now, when goods are required, you can perform Goods Issue to, for example, a cost center. To do this you use the transaction MIGO where it is necessary to choose Goods Issue against Other with the movement type 201 and a special indicator K for consignment as highlighted on the screenshot below.

In the Material tab of MIGO transaction, enter the material number that you would like to issue from the warehouse.

In the Quantity tab of MIGO transaction, enter quantity required for issue.

In the Where tab of MIGO transaction, enter Plant and Storage Location (from where you would like to issue the materials).

In Partner tab of MIGO transaction, enter the vendor number.

In Account Assignment tab of MIGO transaction, enter a cost center (the cost of the materials will be allocated to the specified cost center).

Click on Check button to check for possible errors.

Finally, click on Post button to save the goods issue document. The SAP system will display the number of posted material document.

Settle Liabilities

Finally, the last step of vendor consignment process in SAP is to settle the liabilities that our company has for the vendor. It is necessary to use the transaction MRKO for settling liabilities created against the vendor.

In the first screen of MRKO transaction, you should enter Company Code, Material and choose Settle radio button as shown on the screenshot below.

Next, click on Execute button.

The system will show a list of the consignment materials that can be settled. Double click on the line item which requires settlement and finally save the document. This step will end the vendor consignment process in SAP.

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