SAP SD Schedule Line Categories

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SAP SD Schedule Line CategoriesSAP SD sales document consists of three levels; header, items, and schedule lines. SAP SD schedule line for each item carries important information like delivery date, confirmed quantity, and delivered quantity. While SAP SD schedule line carries information of dates and quantities, SAP SD schedule line categories are used to determine whether each line item relevant for further processing (i.e., planning process).

Moreover, SAP SD schedule line categories will control several aspects:

  1. Whether an item is relevant for delivery.
  2. Will an availability check be performed for an item.
  3. Which movement type will be used during goods issue / goods receipt in the delivery process.
  4. Whether the material is procured externally (by using third party processing).

If you go to the schedule line details, you will find SAP SD schedule line categories assigned to each item.

Most of Sales Order Types Use SAP SD Schedule Line Category “CP”
Most of Sales Order Types Use SAP SD Schedule Line Category “CP”

Click on the Shipping tab. The dates there are determined according to SAP SD schedule line categories configuration.

SAP SD Schedule Line Categories Determine Dates on Shipping Tab
SAP SD Schedule Line Categories Determine Dates on Shipping Tab

SAP SD schedule line categories are identified by two alphanumeric characters as explained in the table below. Each character for SAP SD schedule line categories carries different meaning.

First character Meaning
A Inquiry
B Quotation
C Order
D Returns
Second character Meaning
T No inventory management and without goods issue
N No MRP
X No inventory management but with goods issue
V Consumption Based Planning / MRP
P MRP related

There are numerous SAP SD schedule line categories in the standard SAP ERP. I list some of them which most transactions use as shown in the table below.

Schedule Line Category Functionality
AT The schedule line category in inquiry is used for information only; it carries no availability check nor relevant for delivery
BN The quotation will not perform the availability check and MRP nor it relevant for delivery
CP The requirement will be transferred; the availability check is active; it is relevant for delivery; and it has movement type 601
CV There is no availability check and MRP active; However the requirement will be transferred for analysis purpose
DN This schedule line exclusively used for return document; it will perform Posting Goods Receipt with movement type 651

Later in this document you will learn that SAP SD schedule line category is assigned to the combination of SAP SD item category and MRP type. The detailed discussion regarding these two separate objects will not be covered in this document.

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Define SAP SD Schedule Line Categories

To meet your business requirement, you can create custom SAP SD schedule line categories. In this document, I am going explain the steps you should perform to achieve it. It is recommended to create a new category by copying it from the standard with minor adjustments.

Step 1

Go to transaction VOV6 (or with the menu path SPRO – Sales and Distribution – Sales – Sales Documents – Schedule Lines – Define Schedule Line Categories). Select one of the categories. I’m using “CP” for the example here.

List of Standard SAP SD Schedule Line Categories
List of Standard SAP SD Schedule Line Categories

Step 2

Change the key and update the description.

Step 3

Look at the right side, there is a checkbox for “item relevant delivery”. This indicator means that the item in a sales document will be relevant for delivery.

Step 4

You may want to change the goods movement type here. But I’m going to leave it with 601 movement type. This will allow the system to perform posting of goods issue.

Example of a Customized SAP SD Schedule Line Category
Example of a Customized SAP SD Schedule Line Category

Step 5

Press Enter and a new pop up will be shown. It will ask you whether you want to copy the copy control from the original schedule line category. Click “Yes” to proceed.

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Step 6

Depending on your system-client type, you might be asked to create a new change request.

A Confirmation Dialog Screen Asking for Copy Control Relevancy
A Confirmation Dialog Screen Asking for Copy Control Relevancy

Assign SAP SD Schedule Line Categories

SAP SD schedule line categories are automatically determined by the SAP system based on item category and MRP type. The automatic determination works based on the configuration that we are going to perform in the next steps.

Step 1

Run the transaction VOV5 (or with the menu path SPRO – Sales and Distribution – Sales – Sales Documents – Schedule Lines – Define Schedule Line Categories).

Step 2

Find a standard combination of item category and MRP Type, and do the copy process. Change to the customized pre-defined item category, then assign your new schedule line category to the first white field (proposed schedule line category) as the first priority.

You may also add other categories to the manual schedule line category fields. By doing this, you are allow manual updates of SAP SD schedule line categories during execution of transactions. You will find that you are able to enter up to nine SAP SD schedule line categories.

Create New Assignment by Copying the Standard One
Create New Assignment by Copying the Standard One
Assignment of the Main Schedule Line Category is Crucial Here
Assignment of the Main Schedule Line Category is Crucial Here

Step 3

Now click Save button.

A New Assignment will be Created
A New Assignment will be Created

Example – Schedule Line Category CS

In third party sales processing, a sales order will trigger automatic creation of purchase requisition which is resulted from the special schedule line category CS. In the standard SAP configuration, CS is specifically assigned to TAS item category without MRP type. However, the standard CS is not relevant for delivery. Hence, it will not have a movement type.

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If you have a business requirement where the externally procured goods is received and delivered to the customer from our premise, you need a slight adjustment.

1. Create a new schedule line category by copying the standard “CS”.

Using Standard Schedule Line Category is Preferable
Using Standard Schedule Line Category is Preferable

2. Rename it, enter the goods movement type (601).

3. Enter the order type (purchase requisition type).

4. Change the item category to standard (0).

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5. Change the account assignment group to M.

6. Check the relevance for delivery and purchase requisition delivery scheduling. It will determine arrival of goods to our plant.

Different Fields that You May Customize
Different Fields that You May Customize

7. Click Save button.

8. Assign the new schedule line category to the item category in transaction VOV5.

Notice the MRP Type is Blank for the New Assignment
Notice the MRP Type is Blank for the New Assignment

9. Then save the assignment.

10. You can test the transaction by calling the designated item category and it will trigger a new screen for creation of a purchase requisition.

A Screen for Creation of Purchase Requisition will Appear
A Screen for Creation of Purchase Requisition will Appear

11. Click Save and open the new document. Go to the schedule line tab in item details. You will find that a new purchase requisition number has been created.

New Purchase Requisition will be Created for Third Party Sales Order
New Purchase Requisition will be Created for Third Party Sales Order

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP SD tutorials.

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1 thought on “SAP SD Schedule Line Categories”

  1. Hi. I am stuck on the Schedule line category CS, step 8. It requires that we assign to the item category. I do not know which item category to assign to, and why you chose ZB12. Please explain

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