SAP Cash Journal Configuration

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SAP Cash Journal ConfigurationWelcome to the tutorial about SAP Cash Journal Configuration. This tutorial is part of SAP FI training. SAP cash journal is used to capture cash transactions of a company. These cash transactions can be cash payments, cash receipts or check receipts. In this tutorial you are going to learn how to perform SAP cash journal configuration.

In the next tutorials, we will also show how to use SAP cash journal (transaction FBCJ).

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To do cash journal configuration, you should start SPRO transaction and once it is open follow the menu path as shown below.

Menu Path for Cash Journal Configuration in SPRO Transaction
Menu Path for Cash Journal Configuration in SPRO Transaction

Create General Ledger Account for SAP Cash Journal

The first step when configuring cash journal is to define a general ledger account for cash journal. Here you define the general ledger account that will be used for cash journal transactions. To do this configuration follow the menu path as shown below.

Menu Path to Create General Ledger Account for SAP Cash Journal
Menu Path to Create General Ledger Account for SAP Cash Journal

The SAP system will redirect you to the screen where you can create a general ledger account.

Create General Ledger Account for SAP Cash Journal
Create General Ledger Account for SAP Cash Journal

Now, you can enter the details for the account and save them. The system will indicate that data has been saved below the page when the general ledger account is created.

A General Ledger Account has been Created
A General Ledger Account has been Created

Amount Limit

The next configuration step is setting the amount limit for the cash journals. To set the amount limit click on button. The system will open the following screen:

Configuration of SAP Cash Journal Amount Limit
Configuration of SAP Cash Journal Amount Limit

On this screen, you should specify the company code, valid from date and the maximum amount that a cash journal should hold. You use these functions to define limit values for the financial accounting cash journal.

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Define Document Types for Cash Journal Documents

For the configuration activity you define the document types. Usually you don’t define new document types here because the standard document types that come with the system are used. To view the standard document types, you should follow the menu path as shown below.

Menu path to Define Document Types for SAP Cash Journal in SPRO Transaction
Menu path to Define Document Types for SAP Cash Journal in SPRO Transaction

When you execute the highlighted activity, you will see all the document types that come by default with the system. Usually, there is no need to define new document types since the system comes with enough document types.

Existing Document Types That Can be Used for Posting Cash Documents
Existing Document Types That Can be Used for Posting Cash Documents

Define Number Range Intervals for Cash Journal Documents

The next step in SAP cash journal configuration is definition of number ranges. To define number ranges for cash journal documents, you should follow the menu path as shown below.

Menu Path to Define Number Ranges for Cash Journal Documents
Menu Path to Define Number Ranges for Cash Journal Documents

Then, click on the execute icon as highlighted above to create the number ranges.

Initial Screen when Creating Number Ranges for Cash Documents
Initial Screen when Creating Number Ranges for Cash Documents

Enter the company code and click on change intervals button (with a pencil).

How to Create a Number Range for SAP Cash Journal
How to Create a Number Range for SAP Cash Journal

You have to define a number range interval for cash journal documents. Each document will be allocated a unique number that was not used before by a general ledger document number. Determine whether the document number range 01 has already been predefined in the system. This number range assigns a unique number per company code to each cash journal document.

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Set up SAP Cash Journal

When setting up a new cash journal for a company code, you have to enter appropriate data for company code, cash journal number, general ledger account, currency, document types, numbering groups, description, text and authorization groups.

Then, to set up SAP cash journal, use the menu path as shown below.

Menu Path for Setting Up SAP Cash Journal
Menu Path for Setting Up SAP Cash Journal

Click the execute icon on the set up cash journal activity and the system will open the following screen.

How to Set Up SAP Cash Journal
How to Set Up SAP Cash Journal

Here you need to enter the company code and the general ledger account for the cash journal. You also have to specify the document types that will be allowed.

Create, Change, Delete Business Transactions

In this configuration step, you define the business transactions for the cash journal. You can also create the business transactions online using the cash journal document entry. Follow the menu path shown below to configure business transactions.

Menu Path to Create Business Transactions
Menu Path to Create Business Transactions

As shown on the screen below, you have to enter the company code, business transaction number, business transaction type, general ledger account, tax code and cash journal business transaction.

How to Create a Business Transaction for SAP Cash Journal
How to Create a Business Transaction for SAP Cash Journal

Set Up Print Parameters for Cash Journal

The final step of SAP cash journal configuration is related to setting up of printing parameters. In order to print the cash journal and the cash journal receipts, you have to set up the corresponding print program parameters per a company code. Use the following menu path to configure print parameters.

Menu Path for Setting Up Print Parameters for SAP Cash Journal in SPRO Transaction
Menu Path for Setting Up Print Parameters for SAP Cash Journal in SPRO Transaction

Next, enter the appropriate company code and specify the print program parameters per a company code.

How to Maintain Print Parameters for SAP Cash Journal
How to Maintain Print Parameters for SAP Cash Journal

Finally, SAP cash journal configuration is completed. With all these settings maintained, now you and other business users are ready to do your cash transactions in the cash journal in the front end.

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Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP FI tutorials.

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