SAP Functional Location

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SAP Functional LocationWelcome to the tutorial about SAP Functional Location! After reading this tutorial, you will learn what is a functional location and its role in Plant Maintenance module of SAP. Also, we will show how to create new functional location, edit and display existing ones.

SAP functional location is a multi-level, hierarchal structure that is part of a technical structure. SAP functional locations are created for execution and recording of maintenance tasks, to control the cost over specific area of plant and to find the condition of an operating system.

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A functional location is created according to a hierarchy, and can be structured on one of the following basis:

  • Functional (e.g., a power station, a lathe area)
  • Process related (e.g., color, assembly)
  • Spatial (e.g., location)

Create SAP Functional Location

The mask for a functional location is created using the structural indicator. The indicator includes a coding template and hierarchy levels. In the structure indicator, you can use alphanumeric characters but no special characters are allowed. Which character is to be used and how these characters are grouped and split is controlled in the coding template. The hierarchy levels are used to define the level in the structure.

X = Alphanumeric character

A = Alphabetic character

N= Numeric character

SAP Structure Indicator
SAP Structure Indicator
Example of Function Location Structure
Example of Function Location Structure

The master data of SAP functional location has the following views:

  • General
  • Location
  • Organization
  • Structure

Let’s discuss the steps to create SAP functional location. First, you need to navigate to the following path in SAP Easy Access menu or directly start the transaction IL01.

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Logistics > Plant Maintenance > Management of Technical Objects > Functional Location > IL01 – Create

SAP Menu Path: Functional Location
SAP Menu Path: Functional Location

Start the transaction IL01 to create a new SAP functional location.

Create SAP Functional Location Transaction (Initial Screen)
Create SAP Functional Location Transaction (Initial Screen)

Enter the name of the functional location and press Enter button to continue.

Create SAP Functional location: General Tab
Create SAP Functional location: General Tab

On the General tab, you should enter the required data like object type, inventory number and manufacturer data. Next, click on Location tab page.

Create SAP Functional Location: Location Tab
Create SAP Functional Location: Location Tab

Here you should enter the required details as explained below.

Maintenance plant Plant where a technical object is installed and maintenance activities will be performed.
Location Location is the place where the functional object is physically installed.
Plant Section Maintenance plant can be divided into subparts.
Work Center Work center defines where and when the maintenance operation will be performed.
ABC indicator The following ABC indicators are possible: A – important, B – less important, C – relatively unimportant.

Now, let’s click on Organization tab page.

 Create SAP Functional Location: Organization Tab
Create SAP Functional Location: Organization Tab

Here, we need to enter the required data related to organization of functional location. After that we can proceed to Structure tab page.

Create SAP Functional location: Structure Tab
Create SAP Functional location: Structure Tab

The fields here are optional. If equipment needs to be installed on this functional location, then the checkbox should be marked.

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indicator shows whether only a single piece of equipment or several pieces of equipment can be installed at this functional location at the same time.

If a higher level functional location needs to be mapped to the current functional location, then click Change superior icon . If you click on this icon, the following screen will appear.

Create SAP Functional Location: Change Superior Functional Location
Create SAP Functional Location: Change Superior Functional Location

Enter the superior functional location in Superior functional location field. You can automatically find the superior functional location by clicking icon. The system will check for superior functional location based on the SAP functional location structure.

Now, if you click on OK icon, then the superior functional location structure identification will get copied into field as shown below.

Create SAP Functional Location: Structure Tab
Create SAP Functional Location: Structure Tab

Finally, click on Save icon. A new SAP functional location will be created in SAP ERP system.

Confirmation Message
Confirmation Message

Change SAP PM Functional Location

If we need to change data in a functional location created previously, it can be done in the following node of SAP Easy Access menu:

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Logistics > Plant Maintenance > Management of Technical Objects > Functional Location > IL02 – Change

Change SAP Functional Location – Initial Screen
Change SAP Functional Location – Initial Screen

Enter the functional location number and press Enter button.

Change SAP Functional Location – General Tab
Change SAP Functional Location – General Tab

The required data can be changed be clicking on various tabs. The functional location number cannot be changed.

Display SAP PM Functional Location

SAP functional location can be displayed by navigating to the following node in SAP Easy Access menu:

Logistics > Plant Maintenance > Management of Technical Objects > Functional Location > IL03 – Display

Display SAP Functional Location
Display SAP Functional Location

The structure of SAP functional location can be graphically displayed using the following transaction:

Logistics > Plant Maintenance > Management of Technical Objects > Functional Location > IH01 – Structural Display

Display SAP Functional Location Structure (Selection Screen)
Display SAP Functional Location Structure (Selection Screen)

On the initial screen, you need to enter the functional location or superior functional location details and validity start date. In Explosion area, you can select checkboxes to view technical objects linked with this functional location. In Parameter area, you should enter Plant and BOM application.

Next, press Execute button. The following screen will appear with the functional location and linked technical objects in form of a tree.

Display SAP Functional location: Structure List
Display SAP Functional location: Structure List

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP PM tutorials.

Navigation Links

Go to next lesson: SAP Alternative Labeling of Functional Locations

Go to previous lesson: SAP PM Work Center

Go to overview of the course: SAP PM Training

5 thoughts on “SAP Functional Location”

  1. I like very much this tutorial.I hope SAP S/4 HANA configuration tutorial in PM in SAP.Thank you very much for your attention.

  2. Dear Sir,
    I’ve scenario about Function Location/Connection Object, where landed property is One Account with Single Function Location and Building Premise is Single Function Location with Multiple Account. My problem is upside down, 30 Account with Landed Property dumped into One Function Location, How to split to 30 Single Function Location.

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