SAP BEx Broadcaster Configuration

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SAP BEx Broadcaster ConfigurationSAP BW offers broadcasting functionality. This tutorial will explain how to perform SAP BEx Broadcaster configuration. To use broadcasting functionality, you need to first configure your system accordingly. Make sure that you follow the process given below to complete the configuration process.

Before learning about SAP BEx Broadcaster configuration we recommend you to read the tutorial on SAP BW Broadcasting for a general introduction. This tutorial is part of our free SAP BW training course.

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SAP BEx Broadcaster Configuration

Let’s discuss the main steps of SAP BEx Broadcaster configuration.

Setting up Mail Server

To distribute BEx objects through e-mail, you have to set up the mail server. Follow the path given below to setup the mail server:

SAP Reference IMG -> SAP Customizing Implementation -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> Settings for Information Broadcasting -> Set Up Mail Server

The screenshot is given below:

Setting up Mail Server
Setting up Mail Server

Click on ‘Set Up Mail Server’ highlighted in the above screen. The following screen appears:

SAPconnect: Administration
SAPconnect: Administration

You have to choose SMTP node as highlighted in the above screen. You can also simply use transaction code SCOT to get the above screen.

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Settings for Distribution of Emails

To distribute emails, you have to complete settings in the path given below:

SAP Reference IMG -> SAP Customizing Implementation Guide -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> Settings for Information Broadcasting -> Settings for Distributing E-Mails

The screenshot is given below:

Settings for Distributing Emails
Settings for Distributing Emails

Click on ‘Settings for Distributing E-mails’ highlighted in the above screen. The following screen appears:

Settings for Broadcasting Emails
Settings for Broadcasting Emails

You can define many settings such as specifying Dwell Time in days and specifying whether you want to insert a footer in the e-mails that are sent through broadcasting.

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Distribute Documents in MHTML Format by Email

To distribute documents that are there in MHTML format by email, you need to make settings in the following path:

SAP Reference IMG -> SAP Customizing Implementation Guide -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> Settings for Information Broadcasting -> Settings for Distributing E-Mails

The screenshot is given below:

Settings to Distribute Documents in MHTML Format by Email
Settings to Distribute Documents in MHTML Format by Email

As highlighted in the above screen, you can specify whether you want to send documents that are present in MHTML format as attachment in the e-mails that are sent through broadcasting. However, it is to be noted that emails in MHTML format to broadcast the content are not always the best option.

Sending Emails Using Encryption and Signature Through SMTP Server

To send emails using encryption and signature through SMTP server, you can perform the following:

  • Set up a secure e-mail proxy.
  • Set the SET and GET parameters BCSSIGN and BCSENCRYPT in the menu path: System -> User Profile -> Own Data -> Parameters.

The screenshot is given below:

Settings to Send Emails Using Encryption and Signature Through SMTP Server
Settings to Send Emails Using Encryption and Signature Through SMTP Server

The following screen appears:

Setting the SET and GET Parameters
Setting the SET and GET Parameters

Setting Standard Web Templates for Precalculated Queries

You can set a standard web template for precalculated queries by following the path given below:

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SAP Reference IMG -> SAP Customizing Implementation Guides -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> BEx Web -> Set Standard Web Templates

The screenshot is given below:

SAP Customizing IMG: Setting Standard Web Templates
SAP Customizing IMG: Setting Standard Web Templates

Click on ‘Set Standard Web Templates’ highlighted in the above screen. The following screen appears:

Setting Standard Web Templates
Setting Standard Web Templates

Administrate Precalculation Server

One of the most prominent features of BEx Broadcaster is precalculating workbooks. To perform the same, you need to specify precalculation servers. You can create/administer precalculation server by following the path given below:

SAP Reference IMG -> SAP Customizing Implementation Guide -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> Settings for Information Broadcasting -> Administrate Precalculation Server

The screenshot is given below:

SAP Customizing IMG: Administrate Precalculation Server
SAP Customizing IMG: Administrate Precalculation Server

Click on ‘Administrate Precalculation Server’ highlighted in the above screen. The following screen appears:

Create Precalculation Server
Create Precalculation Server
Specify Server Name and Description for Precalculation Server
Specify Server Name and Description for Precalculation Server

Click on highlighted in the above screen to create a new precalculation server. The following screen appears:

Now specify the server name and description as per the following screen:

Creating Precalculation Server
Creating Precalculation Server

Let’s now click on highlighted in the below screen to proceed further.

Creating Precalculation Server
Creating Precalculation Server

You can also administer the already created precalculation servers by following the same path or by using Transaction code RSPRECADMIN.

Settings for SAP Alerts

In order to generate and broadcast alerts, you need to make sure that you have the alert framework configured. You need to first define alert categories in transaction code ALRTCATDEF.

Defining Alert Categories
Defining Alert Categories

You should also choose the recipients of the SAP alert and maintain the alert container as needed.

Exception-Specific Broadcasting

You can specify a stylesheet for exception reporting by following the path given below:

SAP Reference IMG -> SAP Customizing Implementation Guide -> SAP NetWeaver -> Business Intelligence -> Reporting-relevant Settings -> Settings for Information Broadcasting -> Settings for Distributing E-Mails

The screenshot is given below:

Settings for Distributing E-Mails
Settings for Distributing E-Mails

Click on ‘Settings for Distributing E-mails’ highlighted in the above screen. The following screen appears:

Specifying Stylesheet Path
Specifying Stylesheet Path

You need to specify a path in the MIME Repository at the highlighted section given above. If you leave it blank, system takes the standard style sheet.

Along with the above settings, you also need to make sure that you don’t ignore the below steps:

  • To distribute BEx objects to the portal, you have to integrate BEx objects to the portal.
  • To allow multiple users in the portal use BEx objects for adding some personal notes or for providing feedback, you have to activate/configure the collaboration services.
  • To allow portal users to subscribe to Knowledge Management folders or documents, you have to activate/configure the subscription service.
  • You should also first make sure that you do configurations for Adobe document services to create PDF files.
  • You need to use S_RS_ADMWB authorization object with BR_SETTING as the value for the field RSADMWBOBJ. By doing this, you can grant admin role related authorizations for broadcasting.

Conclusion

You need to follow this SAP BEx Broadcaster configuration process before you use information broadcasting. For your end users to seamlessly access the scenarios that they need, you need to make sure that you set up all the relevant authorizations and perform the administrative activities.

Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP BW tutorials.

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