SAP Payment Run Step by Step Demonstration

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SAP Payment Run Step by Step DemonstrationWelcome to the tutorial about SAP Payment Run Step by Step Demonstration. This tutorial is part of SAP FI training. In this tutorial, we are going to have a step by step demonstration of SAP payment run process. Payment run process is an accounts payables process that is used to handle payments to vendors. The process is called automatic payment program.

To access the automatic payment program screen, you need to enter transaction code F110 or follow the menu path as shown below.

Menu Path for Payment Program
Menu Path for Payment Program

Double click on F110 to open the first screen for payment program. On the first screen, you need to enter run date and identification. In the identification field, give a four-characters alphanumeric code that will be used to identify the payment program. A combination of the run date and identification is used to identify the program in SAP system.

Payment Proposal Status Screen
Payment Proposal Status Screen

Click on Parameter tab to add parameters. Here you should specify the posting date and the docs entered up to date. The posting date is the date that will be used for posting documents and the docs entered up to date is the date that will be used as a cutover date when picking line items for payment. You also should specify the sending company code, the payment method and next payment date. On this screen, you should also specify the range of vendors that we want to select items for payment from.

Payment Program Parameters
Payment Program Parameters

Free selection tab is used to select additional filter parameters like business area. This tab is optional and not usually used. Skip that tab and click on Additional Log tab. Then, tick all the checkboxes except for the third one and put the range for vendors that you are paying. These selections are used when running a payment proposal.

Additional Log Tab Page
Additional Log Tab Page

Click on the tab for Printout/data medium and choose SCHECK variant against RFFOUS_C program. SCHECK is a pre-configured variant that will be used for printing the checks. In other words, it is the format of the checks to be printed.

Printout/Data Medium Tab Page
Printout/Data Medium Tab Page

Save and click on Status tab and if you see a green square followed by the text “Parameters have been entered”, it means you have just completed the first step of the payment program.

Payment Proposal Status Screen
Payment Proposal Status Screen

To start a proposal run, click on Proposal icon as shown below.

Start Proposal Icon
Start Proposal Icon

When you click on Proposal the system is going to ask whether you want to create it immediately or you want to schedule it for a time in the future. For this demo, we are going to run it immediately. You should tick the checkbox for creation of payment medium.

Payment Process Start Proposal Screen
Payment Process Start Proposal Screen

On the Status tab, you will see an added amber status saying that a proposal is running.

Payment Proposal Status Screen
Payment Proposal Status Screen

To change that amber status to green you should click on the status icon as shown in the above screenshot and wait for the status to turn green.

Payment Proposal Status Screen
Payment Proposal Status Screen

Now, you have successfully completed the second step of the payment program. If you want to view the proposal that has been created, you should click on the display proposal icon as shown below.

Viewing the Proposal List
Viewing the Proposal List

The system will list all the vendors that have been included in the payment proposal. The system has blocked payment for vendors with red indicators (for some reason) and those vendors with green indicator have all their items ready for payment. In our case, two vendors have been picked and they all have red indicators.

Proposal List
Proposal List

To see all the line items picked for a vendor double click on the vendor number.

Individual Items in the Proposal List
Individual Items in the Proposal List

To see why an item is in red, double click on the item. The system shows the actual reason why an item is not going to be paid.

Exception Reason
Exception Reason

In this case, the item is not going to be paid because it is below the minimum amount for outgoing payments. If you want to edit the proposal list, you must navigate back to the initial screen and click edit proposal icon as shown below.

Edit Proposal Icon
Edit Proposal Icon

Click on edit proposal and then double click on the vendor you want to edit. Next, double click on the line item you want to edit. The system will show you the reason why that item is on the exception list.

Rejection Reason
Rejection Reason

In this case, the line item is not going to be paid because there is no valid payment method found. To change the payment method, click on Reallocate button as shown below.

Reallocation of Rejected Items
Reallocation of Rejected Items

This will give you a possibility to change the payment method that was set during document entry.

Changing House Banks and Payment Methods
Changing House Banks and Payment Methods

After correcting the house banks and payment method you should press Enter button, save your entries and press Back button.

Edited Proposal List
Edited Proposal List

Now, the edited line item is green and ready for payment. Go back to the initial page to check the status.

Payment Proposal Status Screen
Payment Proposal Status Screen

Now, there is a new status saying that the payment proposal has been edited. To start the payment run, click on Payment Run icon as shown below.

Payment Run Icon
Payment Run Icon

Just like in the case of the proposal run, you can schedule the payment run to start later or start it immediately.

Start Payment Run Screen
Start Payment Run Screen

If you press Enter, the payment run will be started and a new status will be added.

Payment Proposal Status Screen
Payment Proposal Status Screen

To change the amber status to green, you should click on the refresh status icon and the status will eventually change to green.

Payment Proposal Status Screen
Payment Proposal Status Screen

The posting order has been generated and completed. You can view paid items and the items put in the exception list. Click on Payment icon as shown below.

Payment Proposal Status Screen (Payment Button)
Payment Proposal Status Screen (Payment Button)

You will see all the items that have been paid. I this case, only one item was paid and you can see the general ledger accounts updated.

Payment List
Payment List

Now to print, click on Printout icon as illustrated below.

Printout Icon
Printout Icon

On the next screen, select immediately or schedule for a later time. You should remove the question mark at the end of the job name and replace it with the identification code for your payment program.

Start Printout Screen
Start Printout Screen

Congratulations, you have just completed SAP payment run step by step demonstration!

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Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP FI tutorials.

Navigation Links

Go to next lesson: SAP Payment Medium Workbench

Go to previous lesson: SAP Payment Program Configuration

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