SAP Sales Office

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sap sales officeSAP Sales Office is one of sales organizational units in SAP SD that enable to map a real-life enterprise structure to the SAP representation of a company. In this tutorial, we will learn what is SAP sales office, how to define a new SAP sales office, and how to perform assignment of a sales office to a sales area.

Prerequisites

Before you proceed with this tutorial, it is advisable to please go through the tutorial about SAP SD Organizational Structure available in SAP SD Training Course until and unless you are aware of the organizational structure functionality of SAP SD.

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What is SAP Sales Office?

Companies often set up several sales offices apart from the head office or headquarters to reach the market in depth. These sales offices are often located in different geographical areas. Sales reporting can be executed at the level of SAP sales office in order to analyze performance of individual sales offices. SAP sales office basically acts as a liaison office between the company’s headquarters, the sales department and the customer.

How to Create SAP Sales Office?

I am sure you have gone through the tutorial SAP SD Organizational Structure available in the tutorials section. This tutorial will help you in learning the steps about configuration done in SAP customizing and how the SAP Sales & Distribution Organizational structure is configured during Realization Phase finalized in the Business Blueprint Phase.

There are two steps in Organizational Structure configuration:

  • Definition: this is the first step in organizational structure configuration where you create and define the organizational structure with the ‘coding’ finalized in the Business Blueprint Phase.
  • Assignment: this is the second step in the organizational structure configuration setup where you assign the configurable object created in the definition step to another configurational object in the same or in another module(s). E.g., assigning a Distribution Channel to a Sales Organization and / or assigning a Sales Organization to a Company Code.

Define SAP Sales Office

To define a new SAP sales office in the customizing of the SAP system it is necessary to either type SPRO in the transaction bar:

Sales Office Configuration – Accessing Customizing
SAP Sales Office Configuration – Accessing Customizing

or the same can also be accessed through SAP Easy Access menu tree by the following path: Tools > Customization > IMG > SPRO – Execute Project.

SAP Sales Office Configuration – Accessing Customizing via Menu
SAP Sales Office Configuration – Accessing Customizing via Menu

Then either press F5 or in the next screen.

Press “SAP Reference IMG”
Press “SAP Reference IMG”

In the SPRO transaction, you need to navigate to the following menu path: SPRO > Enterprise Structure > Definition > Sales and Distribution > Maintain sales office.

Sales Office Configuration – Defining Sales Office
Sales Office Configuration – Defining Sales Office

Press F5 on your keyboard or button.

Sales Office Configuration – Defining Sales Office > New Entries
Sales Office Configuration – Defining Sales Office > New Entries

Enter sales offices with the codes and descriptions that you require.

Sales Office Configuration – Defining Sales Office > New Entries (Example)
Sales Office Configuration – Defining Sales Office > New Entries (Example)

Once you press Enter, a pop up window will appear which requires you to enter address, telephone, email, etc. for each of the SAP sales office(s) maintained.

Sales Office Configuration – Defining Sales Office > New Entries > Sales Office Details
Sales Office Configuration – Defining Sales Office > New Entries > Sales Office Details
Sales Office Configuration – Defining Sales Office > New Entries > Sales Office Details (Example)
Sales Office Configuration – Defining Sales Office > New Entries > Sales Office Details (Example)

Press Enter or button to continue. Next, press Ctrl+S or button to save the created sales office(s). Once you try to save, a pop up will appear containing a prompt for a customization request.

Sales Office Configuration – Defining Sales Office > Saving Customization
Sales Office Configuration – Defining Sales Office > Saving Customization

Based your requirements, save it either with the previous request or create a new one depending on the transport request methodology being followed at the SAP project.

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Press Enter or button to continue and system will confirm that the data was saved.

New SAP Sales Offices were Successfully Created
New SAP Sales Offices were Successfully Created

Assign SAP Sales Office

Now, the second step is to assign the created / defined in the first step SAP sales office(s) to the SAP sales area(s) as it was finalized in the Business Blueprint document. Navigate to the following menu path: SPRO > Enterprise Structure > Assignment > Sales and Distribution > Assign sales office to sales area.

Sales Office Configuration – Assigning Sales Office
Sales Office Configuration – Assigning Sales Office

Press F5 on the keyboard or use  button.

Sales Office Configuration – Assigning Sales Office - New Entries
Sales Office Configuration – Assigning Sales Office – New Entries

Enter a sales area, i.e. a sales organization, a distribution channel, a division, and a sales office.

Sales Office Configuration – Assigning Sales Office To Sales Area
Sales Office Configuration – Assigning Sales Office To Sales Area

Press Ctrl+S or button to save the assignment of sales offices to sales areas and the system will pop up a customization request. As usual, based on your requirements save it either with the previous request or create a new one depending on the transport request methodology being followed at your SAP project.

Sales Offices were Assigned to Sales Areas
Sales Offices were Assigned to Sales Areas

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Did you like this tutorial? Have any questions or comments? We would love to hear your feedback in the comments section below. It’d be a big help for us, and hopefully it’s something we can address for you in improvement of our free SAP SD tutorials.

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Page last updated by Cleo Isco on

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